Friday, February 27, 2015

Ask Your Direct Reports Their Opinion and They May Hate You Less



Probably your direct reports don't hate you, Things are not that bad. It might be mild discontent. But, what could explain the fact that they don't seem to get it. If only they could stop driving you crazy and just do their job like they are supposed to. Is that the attitude you had when they first joined your team?

"Just do your job and don't drive me crazy and we will get along fine."

If this has been your general approach toward your employees, I urge you to consider pursuing a role as an individual contributor, not a leader. It will serve everyone better.

When an employee first joined your organization (or you took the reins of an existing team), you shared expectations, communication preferences, point of view, and boundaries. All with hopeful anticipation and valued camaraderie. "Welcome to the team," you likely said.

So what happened?

Over time, things got sloppy. Perhaps you got used to each other and replaced communication with assumption.

"She's been here long enough, she knows what I mean."

The layman's term for this is, 'lazy'. It can happen even when everything is humming along; costs contained, profits up, technology has magically fixed your problems, and you are getting home at a decent hour. The effective leader knows; the garden still has to be tended with a diligent and caring eye.

Although they seldom like to hear it, I frequently remind clients, "Your manager knows more than you." This has nothing to do with intelligence or common sense. It is about perspective. Your manager attends different meetings than you, receives different reports, is under different scrutiny, and is responsible for more. These are not things a leader should tell their direct reports because at best it comes across as a humble brag, at worst it is sanctimonious.

It is rare for your direct reports to see things from your vantage point. They view the world from their perspective, so it shouldn't come as a surprise to learn the reverse is also true. Your direct reports know more than you. They are closer to the end-user. They get the latest tactical information in real time, well before your excel spreadsheet turns from yellow to red. Every day they see successes and failures that you never do, or if you once did, you've long since forgotten.

When you stop communicating, collaborating, and soliciting opinions, you break an implicit compact. The point of a team is the realization of a strategic imperative. It is the recognition that the accomplishment of something important cannot be successful without the diversity of thought, experience, skill, and perspective. Without that you do not have a high-performing team, you have a group of people who barely tolerate each other, and there is no strategic benefit to that.

So, go ask your direct reports their opinion. Let them know ahead of time that you may or may not agree with or act on what they share, but you still want to hear their opinion because you value their perspective.


Written by
Karl Bimshas


leadership consultant who collaborates with busy executives to improve the working relationships with their direct reports and collegeuges to create high performing teams. He’s the author of “How to Stay When You Want to Quit;Strategies to get over yourself“.

PRIORITIES

Covey-2.jpg

SUCCESS

Stairway to success.png

10 Team Building Tips To Take Your Team From Great to Extraordinary


Whether you are an organisation, or a professional responsible for facilitating the team building process of a team or group, the following tips are ensured to give you some new ideas on how to accelerate your team building initiatives:


1. Create Common Vision

A common vision for all team members is essential for team building and organisational success. Spend time visioning as a team – what you want to create and where you want to go. This visioning time should also enable you to celebrate your current successes!


Ask Yourself: How clear is our vision? Do all team members hold the same vision?


2. Develop Common Goals

Ensure that your organisational/project and program goals are understood and supported by all team members. All team members need to understand how their efforts are feeding into the larger objectives.


Ask Yourself: Do all team members know what role they play in supporting our larger team/organisational goals? Is everyone clear on what those goals are?


3. Clarify Roles and Responsibilities

One of the main challenges for organisations and groups to move ahead to where they really want to be is due to a lack of clarity on individual roles and responsibilities. Clarifying these roles can help in supporting and achieving your common vision and goals.


Ask yourself: “How clear is our staff in understanding their specific roles? Their specific responsibilities? Where do roles and responsibilities overlap between individual team members? Where do roles and responsibilities overlap with other departments.


4. Ensure Management Support

Supervisors and managers play a key role in “keeping the learning alive”. Ensure that supervisors, managers and owners are following up with staff regarding what their needs are, and how team building efforts can be enhanced. Managers also play a key role in ensuring that the learning from team building initiatives is brought back to the office.


Ask yourself: What systems do we currently have in place to ensure that the learning is sustained? Can we discuss this in staff meetings? Do we have a coaching program in place?


5. Use Engaging Exercises

Team building can be fun and challenging, supporting teams to reach their highest potential. Ensure that participants are engaged and challenged through the process. Consider bringing in an experienced external facilitator to support your efforts, and even run a train-the-trainer program with your staff.


Ask Yourself: What types of activities or exercises would work best for our team members? What are the topics of relevance for them?


6. Take it out of the Office

Holding team building sessions in the office can be disruptive and distracting. The lure of email, voice mail and urgent items often take precedence to a full team in-office experience. Reduce everyday distractions by holding team building sessions outside of the office.


Ask Yourself: What type of environment would our staff team benefit from? Some organisations prefer a more “corporate” formal team building session, while others embrace nature and the outdoors.


7. Create An Action Plan

Create an action plan to make the team building part of your everyday work or life. Often retreat days or team building programs have few links with everyday business or organisational objectives. Ensure that when designing the program you create links to the organisation or to everyday life so that participants can “bring the learning home”. This can be done by building into the program formal action planning time, and having managers follow up during regular staff meetings. Coaching can be leveraged to keep the “learning alive” after team building events. Research whether individual, team or group coaching will work best for your organisation.


Ask Yourself: What can we do to support and sustain individual and team action planning? What current systems do we have to revisit the action plans? Some examples may include staff meetings, manager check-ins, internal/external coaching.


8. Spend time learning what your team members need

Creating a group or organisational context where communication is open, and individual team members feel comfortable bringing their needs up, will make teambuilding efforts more focused and productive.


Find out exactly what team members are looking for to enhance their work and efforts before the team building event. This can be done by the facilitator and/or the team building committee, through email questionnaires, focus groups, or individual meetings.


One of the most common pitfalls of team building initiatives is that it does not match the needs of the team. Ensure you invest enough time before the event itself to assess what team members really want.


Ask Yourself: What are the top three priorities for our team members? What is the best way to find this out from individual members?


9. Keep it regular

Once a year team building programs can do a lot for boosting morale on the short-term, but ask yourself, “What would it be like if we did something more often?”. Imagine the results!

Using the same facilitator over successive programs can often give added traction to the event. Trust and understanding of the team is usually higher each successive event, when using the same facilitator.


Ask Yourself: What amount of time can we commit to team building efforts in our organisation this year? What will that look like?


10. Have Fun!

Most importantly, team building initiatives should be fun and engaging for all staff members. They should be relevant and meaningful for the team. Design with the facilitator(s) what structure and topics will give your team the most leverage.


Ask Yourself: What would fun look like for us, given our organisational culture and philosophy?


Look to integrate some of these ideas and systems into your next team building initiative, whether it is a retreat, team coaching, or a workshop, to build a more extraordinary, sustained, productive team.



For more information, please visit us at: 
The “Biz” Toolkit Blog: http://biztoolkit.blogspot.com

Thursday, February 26, 2015

Relationships are the Past, Present & Future of Business


The business software space is one of the most exciting and lucrative markets out there. It ranks as one of the top most invested sectors, and billions of dollars are invested into the business software space year over year. Besides one of the most valued industries, the business software space is constantly innovating.

However, innovation is more than just a buzzword for businesses — it’s now seen as a key driver of short, medium and long term success. Yet, we forget about a critical, common thread holding these successes between people and business together — relationships.

The key to maintaining successful relationships across the globe is distribution. According to Metcalfe's law, the value of network or a relationship increases as the square number of eyes on the network goes up. This is why companies like Facebook, with 1.2B people connected to its platform, has a market cap valued near $200B.

If we take a look at the rising achievements of these business software companies, we can see that these CEOs thank mentors, investors, their team and the individual users of the service or product. But, without these powerful relationships, the innovation and success would be obsolete.

As the business software space expands, here are the trends I see in relationships which are deep-entrenched in this space:

1. Quality of Social Media Engagements
Over 74% of internet users are now using social media, whether it’s just Facebook, Google+, Twitter and/or Instagram, people are using one or a combination of them all. We’re in a post-social media era, where we care less about how many followers we have, and more about how many quality relationships our business has. People join these networks to connect with other people and to cultivate relationships in order to better fuel their own networks. Many users are craving more interactions and have expectations for businesses to carry out these relationships through valuable content. Businesses now need to step up to provide that outlet on social media.

2. Relationships Are All About Digital Economy Vs. Analog Economy
Just as the quality of social media engagements are rising, it brings relationships up to the digital level. Think of the last time you mailed a letter to your customer? Or you needed to wait to communicate with a user based on the delivery of correspondences? Now, email powers instant delivery of letters in real-time or in-app messaging sends instant communications to hundreds of thousands of users. Relationships are all digital — all of our communications and contacts leave a digital footprint that can be easily harvested via APIs and increasingly open enterprises. Customers are reaching out to businesses on social media about any issues they are facing with your company or product, and they expect an instant, digital response. On the other end, you are then able to track all of those interactions online and relay it back to your roadmap, contributing back to the endless cycle of these progressive relationships.

3. Consumerization of Business Software
The consumerization of the enterprise is no joke — the old business software, including CRMs, of yesteryear will be replaced by tools that, at the heart, help the end user. Users have immense power now with the capability to learn business software without a hard book or without extensive training sessions. People can simply sign-up for software through a form and be immediately brought to the platform itself.

Although it is immensely easy for an individual to obtain software, the onus is now on the company to implement and make it simple for the user to understand how to use the service. Companies must still cultivate this fast relationship in order to maintain higher lifetime value and reduce churn.

Ultimately, all of this brings an even bigger opportunity to continue to nurture those relationships in the business software space. There are few platforms out there currently that have a specific focus on the individual relationships of the user. It’s time for more relationship-based tools and platforms to be born, which is one of the main reasons why I am a firm believer in these technologies. Companies such as Contactually, which is dominating this space, are helping us move at light speed from an analog economy to a digital one. As one of the leading innovators in their space, this area of innovation will pave the way for the true value of relationship management and powering valuable connections for businesses and individuals.

Dr. Hossein Eslambolchi

Influencer

Chairman and CEO at CyberFlow Analytics & 2020 Venture Partners