Showing posts with label empathy. Show all posts
Showing posts with label empathy. Show all posts

Monday, February 17, 2014

Abraham Lincoln's Brilliant Method for Handling Setbacks

Today would've been Lincoln's 215th birthday. Here's what the legendary leader can teach you about keeping a reasonable temperament during hard times.

What was the secret of Abraham Lincoln's success in dealing with people?
Incredibly, this is not just a question that a business journalist would ask. Dale Carnegie himself--the legendary author of How to Win Friends and Influence People--asked the exact same question on page 8 of that famous book

Carnegie was in a unique position to know the answer. Four years before How to Win Friends came out, he authored a book called Lincoln the Unknown, which he spent three years working on. 

How Lincoln Practiced Patience
The point is that Carnegie--America's preeminent expert on networking, arguably the person who first codified networking as a skill--analyzed Lincoln's life for his people skills.

As an example, Carnegie cites a letter Lincoln wrote to a general who disobeyed his orders during the Civil War. Here's a snippet: 
"I do not believe you appreciate the magnitude of the misfortune involved in Lee's escape. He was within your easy grasp, and to have closed upon him would, in connection with our other late successes, have ended the war. As it is, the war will be prolonged indefinitely. If you could not safely attack Lee last Monday, how can you possibly do so South of the river, when you can take with you very few more than two thirds of the force you then had in hand? It would be unreasonable to expect, and I do not expect you can now effect much. Your golden opportunity is gone, and I am distressed immeasureably because of it."
Clearly, this is a stern rebuke. You could even argue that it is personal.

But the lesson Carnegie has to offer is a simple one. The lesson is that Lincoln never sent the letter. It was found among his papers after his death. 

The Art of Empathy
Carnegie's speculation about why Lincoln never sent the letter is fascinating and, more importantly, plausible. His best guess is that Lincoln's thought process went something like this: 
"Maybe I ought not to be so hasty. It is easy enough for me to sit here in the quiet of the White House and order Meade to attack; but if I had been up at Gettysburg, and if I had seen as much blood as Meade has seen during the last week, and if my ears had been pierced with the screams and shrieks of the wounded and dying, maybe I wouldn't be so anxious to attack either. If I had Meade's timid temperament, perhaps I would have done just what he had done. Anyhow, it is water under the bridge now. If I send this letter, it will relieve my feelings, but it will make Meade try to justify himself. It will make him condemn me. It will arouse hard feelings, impair all his further usefulness as a commander, and perhaps force him to resign from the army." 
There are three takeaways you can glean from this informed sketch of Lincoln's throught process.

1. When delivering feedback, think about how it will affect both the recipient and your overall goal. If the ultimate aim of any feedback is to improve employee performance--and therefore, the organization's performance--than you need to consider whether the timing and the wording of the feedback will accomplish those goals. In Carnegie's view, Lincoln believed that his feedback to Meade would both "impair" the general's performance and damage the army's performance. Therefore, the feedback was not worth delivering to Meade at this juncture. 

2. Before you criticize an employee, put yourself in his shoes. Hindsight is 20-20, the cliche goes. Second guessing is always easy. Wrong as Meade was, in Lincoln's view, Lincoln was aware enough to realize that bullets were flying around Meade--so perhaps he could be forgiven or, at least, understood, if he wasn't in his right mind on the battlefield. Pressure creates mistakes. If you've got feedback for your employees, consider first the pressures they are under to make the decisions they make. 

3. If you're angry about an outcome, give yourself an outlet for venting. Just because Lincoln didn't send the letter doesn't mean writing the letter didn't help. The notion that writing down your frustrations can help you vent is well known. The trick is actually doing it in practice. At the very least, that's what Lincoln accomplished here.

And remember this, too: If you're upset at an employee, on some level you're the one to blame. After all, it's your organization--and perhaps even you, directly--who hired him. This was certainly the case with Lincoln and Meade. If Lincoln didn't want Meade to make big decisions, Lincoln should've relied on another general. 

Finally, the last thing you want is an employee who is too scared to act, for fear that you will criticize their actions. You'll end up with an employee who bugs you about every little detail, to prevent your critiques from coming later. 

It doesn't mean you should eliminate feedback from your employee-evaluation process. It just means you need to consider how--and when--you do it.

Monday, January 27, 2014

5 Reasons CEOs Should Spend Time In The Trenches

As a leader at your company, you probably aren’t looking for more to add to your to-do list, but you should always be seeking ways to improve your leadership and your company. And while there are many benefits to working in and around management — like peer insight and guidance from mentors — the rest of your workforce has a lot to offer as well.

Here are five reasons why you need to spend time in the trenches with your employees: 

1. Gain Empathy
Great leaders are able to inspire and incentivize people to be their very best. This requires the ability to see the world through the eyes of your team members. Understanding their professional challenges and aspirations comes easier if you’ve “been there.”

A fantastic example of a leader who dove into the trenches to uncover the challenges facing different roles in his company is Frontier Airlines CEO Bryan Bedford, who appeared on an episode of “Undercover Boss.” While working in several low-level roles within the airline, he discovered huge flaws in the company’s operations, from employees having only seven minutes to clean an entire plane between flights to cross-utilization agents shifting between checking in patrons to manually loading luggage onto the plane in 104-degree heat.

Without having shared your team members’ experiences, or at least witnessed them, it’s hard to motivate them. You also gain respect by demonstrating your willingness to humble yourself, your motivation to learn from them and your ability to value their efforts for the company. 

2. Improve Leadership
If you want to direct an orchestra, you have to learn at least the basics of every kind of instrument. You can’t tell the string musicians how to make a sound you want if you don’t have a firm understanding of how they play their instruments.

It’s the same in business. You need to know the ins and outs of each department so you can direct them. Understanding what makes a sales professional successful allows a business leader to better mentor those in sales who need help. 

3. Grow in General Knowledge
Being a generalist means understanding what makes your company tick. Knowing a little bit about a lot of things enables you to know what results the company needs from each department or team member.

Great business leaders understand financial requirements, supply chain challenges, talent needs, marketing strategies, product development cycles, legal matters and market pressures. They then use that broad, general knowledge to connect the dots and successfully execute winning strategies. Spreading your time across multiple departments will give you more knowledge about many different parts of your company. 

4. Grow in Expertise
Most leaders “grow up” in one department before they’re elevated to management. They may have been great at sales or excelled as an attorney or software developer. There’s great value in being an expert, but once you attain a leadership position, you’ll likely run into situations that require expertise you don’t have.

It’s important to recognize this and reserve time and resources to expand your repertoire. In the book, “The Corporate Lattice,” Cathleen Benko and Molly Anderson discuss how careers are built by gaining new skills and explain that an “options-oriented” organizational approach lets professionals achieve better results. The best way to expand your expertise is to talk to another expert. 

5. Learn More about Interconnections
Businesses are complex machines with many moving parts. What happens in one department affects another department, and it’s your job to know what will result from every decision you make. The more you hone this skill, the better you can manage.

A strong leader understands how a last-minute “product design change” might influence costs, delivery dates, copyright law considerations, raw material requirements and marketing creative.

I’m not suggesting that you go all “Undercover Boss” and try to expose gaping issues within your company. But if you spend quality time with each department, you’ll gain essential knowledge and experience. While you may think you don’t have time to do this, you really can’t afford not to. Your job as a CEO depends on it.




Author: Michel Koopman

 

Bio: Michel Koopman is the CEO of getAbstract Inc. getAbstract’s mission is to find, expertly compress and provide universal access to critical business knowledge in a format that learners can absorb quickly and easily. This allows customers to stay current and competitive and to become leaders who can make better decisions. Today, their solutions include a library of more than 9,000 business book and TED Talk summaries, in text and audio format, which more than 10 million subscribers use, including 20 percent of Fortune 500 companies.

Saturday, November 23, 2013

These skills will give you a leg up on your competitors

Disorganized? It's a trait many entrepreneurs share.
Getty ImagesDisorganized? It's a trait many entrepreneurs share.
 Successful entrepreneurs share many common traits, but they also share the absence of certain traits. And the latter spells opportunity for those who want to get ahead of the competition.

That’s because if you knew that you and your competitors were equally lacking at certain basic skills, you could consciously work to upgrade or delegate those abilities to leave the competition well behind.

Personal-assessment expert Bill J. Bonnstetter  of Arizona-based TTI Performance Systems Ltd. has been studying entrepreneurs for years. In a recent article for the HBR Blog Network run by the Harvard Business Review, Bonnstetter identified four common traits serial entrepreneurs lack. See if you recognize any of these deficiencies in yourself:

Empathy Entrepreneurs often build products and companies to help people meet needs or deal with problems, but their commitment is on an intellectual or market basis — not on a personal level, Bonnstetter says.  “They do this in hopes of a return on investment,” not to make friends or improve their personal relationships. But empathy is a key attribute for effective leaders and coaches. If your business depends on teamwork and individual effort, consider how a little more personal warmth and caring might help you reach your goals faster.

Self-management “Entrepreneurial-minded people are not proficient in managing themselves and their time,” Bonnstetter notes. “Often they need assistance managing everyday tasks and should hire or delegate them to someone who has mastered this skill.”
 
Planning and organizing It’s not that entrepreneurs are more impulsive than anyone else; they are so task-oriented that if they ever spent time planning every task or meeting on their to-do list, they would never get anything done. Once again, consider downloading this job on a dependable aide. Hiring someone to manage your calendar, organize meetings, keep you on schedule and de-clutter your office can help you overcome these weaknesses and achieve greater efficiency, Bonnstetter says. 
 
Analytical problem-solving Entrepreneurs believe in action and fast decisions. “By nature they do not have time to collect and analyze the data,” Bonnstetter says. “They see numbers as getting in their way, and they should — everyone who has told them an idea wouldn’t pan out has used data and logic to illustrate that point.” He suggests entrepreneurs focus on creating and promoting their vision and mission, and hire people to create an executable strategy and follow through on the details.
Bonnstetter’s firms came to these conclusions by comparing the attributes of a group of serial entrepreneurs to a control group of 17,000 people. The group was assessed on its mastery of 23 important job-related skills.

Of course, Bonnstetter notes that the serial entrepreneurs in his study display several key strengths, too. In a previous article for HBR Blog Network, he noted that the entrepreneurs scored well above average in four key skills: persuasion; leadership; personal accountability; and goal orientation. These skills obviously represent key advantages to entrepreneurial types, so you might want to work on upgrading these skills as well.

Anything your competitors can do, you need to do better.

Saturday, October 26, 2013

5 Reasons CEOs Should Spend Time In The Trenches


As a leader at your company, you probably aren’t looking for more to add to your to-do list, but you should always be seeking ways to improve your leadership and your company. And while there are many benefits to working in and around management — like peer insight and guidance from mentors — the rest of your workforce has a lot to offer as well.

Here are five reasons why you need to spend time in the trenches with your employees: 

1. Gain Empathy
Great leaders are able to inspire and incentivize people to be their very best. This requires the ability to see the world through the eyes of your team members. Understanding their professional challenges and aspirations comes easier if you’ve “been there.”

A fantastic example of a leader who dove into the trenches to uncover the challenges facing different roles in his company is Frontier Airlines CEO Bryan Bedford, who appeared on an episode of “Undercover Boss.” While working in several low-level roles within the airline, he discovered huge flaws in the company’s operations, from employees having only seven minutes to clean an entire plane between flights to cross-utilization agents shifting between checking in patrons to manually loading luggage onto the plane in 104-degree heat.

Without having shared your team members’ experiences, or at least witnessed them, it’s hard to motivate them. You also gain respect by demonstrating your willingness to humble yourself, your motivation to learn from them and your ability to value their efforts for the company. 

2. Improve Leadership
If you want to direct an orchestra, you have to learn at least the basics of every kind of instrument. You can’t tell the string musicians how to make a sound you want if you don’t have a firm understanding of how they play their instruments.

It’s the same in business. You need to know the ins and outs of each department so you can direct them. Understanding what makes a sales professional successful allows a business leader to better mentor those in sales who need help. 

3. Grow in General Knowledge
Being a generalist means understanding what makes your company tick. Knowing a little bit about a lot of things enables you to know what results the company needs from each department or team member.

Great business leaders understand financial requirements, supply chain challenges, talent needs, marketing strategies, product development cycles, legal matters and market pressures. They then use that broad, general knowledge to connect the dots and successfully execute winning strategies. Spreading your time across multiple departments will give you more knowledge about many different parts of your company. 

4. Grow in Expertise
Most leaders “grow up” in one department before they’re elevated to management. They may have been great at sales or excelled as an attorney or software developer. There’s great value in being an expert, but once you attain a leadership position, you’ll likely run into situations that require expertise you don’t have.

It’s important to recognize this and reserve time and resources to expand your repertoire. In the book, “The Corporate Lattice,” Cathleen Benko and Molly Anderson discuss how careers are built by gaining new skills and explain that an “options-oriented” organizational approach lets professionals achieve better results. The best way to expand your expertise is to talk to another expert. 

5. Learn More about Interconnections
Businesses are complex machines with many moving parts. What happens in one department affects another department, and it’s your job to know what will result from every decision you make. The more you hone this skill, the better you can manage.

A strong leader understands how a last-minute “product design change” might influence costs, delivery dates, copyright law considerations, raw material requirements and marketing creative.

I’m not suggesting that you go all “Undercover Boss” and try to expose gaping issues within your company. But if you spend quality time with each department, you’ll gain essential knowledge and experience. While you may think you don’t have time to do this, you really can’t afford not to. Your job as a CEO depends on it.

Author: Michel Koopman

 

Bio: Michel Koopman is the CEO of getAbstract Inc. getAbstract’s mission is to find, expertly compress and provide universal access to critical business knowledge in a format that learners can absorb quickly and easily. This allows customers to stay current and competitive and to become leaders who can make better decisions. Today, their solutions include a library of more than 9,000 business book and TED Talk summaries, in text and audio format, which more than 10 million subscribers use, including 20 percent of Fortune 500 companies.

Tuesday, September 17, 2013

How to Spot a Great Leader in Four Easy Steps


Leadership can be an incredibly hard concept to define and an even harder quality to learn. There are some who argue that great leaders are born but I have always believed that you can learn and develop the necessary skills through hard work and experience.

Not all of us can be leaders, and there are plenty of people who are happy not to be, but it would be foolish to think that leadership is an easy skill to master. The really top people in any field, whether it be business, politics or sport, are constantly examining their performance and most important of all looking at ways to improve and keep standards high.

Here are four signs of what truly marks out the great leaders from the rest of the field.

Confidence
First and foremost a good leader has to have confidence in themselves and their ability. As a decision maker or chief executive you should never forget that all the people you manage are constantly looking to you for inspiration and guidance and setting an example is a major part of the job description. There is of course a very big difference between confidence and arrogance, and it is important not to cross that line. But you have to ask yourself the question: if you do not have confidence in yourself then how can you ever expect others to place their trust in you?

Intuition
Some may call this intelligence or even good luck, but I prefer the term intuition. Knowing what course of action to take in any given situation is a great skill to be able to draw on. The ability to react in the right way to changing circumstances is something that usually comes with many years of experience. But those who are just setting out on the journey to becoming leaders can learn very quickly by following the example of people around them who have proven track records.

Decisiveness
Speaking from personal experience, it is when times get tough that the best leaders are able to show their true qualities and mettle. It is easy to lead when things are going well and a business is running smoothly. However, the true test of leadership is when an unexpected crisis rears its head. When my first business Alexander Mann started feeling the effects of the recession back in the early 90’s, it came as a real shock. However I knew that in situations like that, staff are looking for reassurance and someone who looks unsure and indecisive is also going to come across as weak. I came in one morning, called everyone together and explained the situation in very stark terms. I then told them the actions we were going to take to try and rectify things. I am not suggesting making reckless decisions without thinking – but every step you take should have an decisive air about it.

Empathy
The so-called soft skills of management are sometimes overlooked in business and management manuals but I have always seen them as a crucial part of the job. You can have the best product or service and can spend thousand of pounds on things like marketing, but businesses are built on the quality and motivation of the people within. Any good manager needs to be able to understand what makes their people tick and what motivates them. This also helps to build staff loyalty which is a crucial element of running a business. The best leaders are usually the ones who have a good grasp of human nature and behaviour.


Posted by:James Caan

Thursday, July 18, 2013

Rediscover Your Company's Humanity

by Sam Ford

We've heard the rallying cry for the past few years for companies to "be customer-centric" and to transform into "a social business." But what does that really mean?

As I've said before, It's hard for most organizations to come to any real consensus because each part of the company only sees one small sliver of the customer, a sliver that comes with different meanings and measurement: a segmentation profile in marketing, website traffic for the digital team, "call volume" to the customer service team, a "conversion" to the sales team, or an "impression" to the advertising team. The real risk here is that no one sees the customer as an actual human being.

But the challenge the corporation really needs to answer — listening to and understanding the customer more deeply — can start with the concept of empathy: encouraging employees to put aside their particular duties with the company and put themselves in their customer's shoes.

This process need not require deeply specialized skills: it can be as simple as it sounds. The problem is, professional training has distanced us from fundamental principles of human communication. We now tend to focus on empirical data from survey results and analytics or customer insights from feedback forms and focus groups constrained by what the company knows to ask.

And, just as challenging, the differences in each of our professional trainings as we look across disciplines within any organization means that people think and talk differently about their relationship with that customer. Even more confusing, we are often using the same words for somewhat different purposes from department to department.

 
As a result, empathy with the customer, which is among the simplest of principles, can be among the most challenging to master, especially for employees managing communication with a community to which they've never actually belonged themselves.


At our agency, Peppercomm, this core philosophy of listening and empathy has transformed the way we work. We strive to see ourselves as beholden not just to the clients paying us for our consulting but equally so to the audiences they seek to reach, who give their time and who ultimately determine the success of our clients' businesses.

We've largely accomplished this through putting a deeper focus on helping our clients see the world from the eyes of their various audiences. We make it a priority to think about the communications experience of various stakeholders at every step along the way.


Thinking this way is a challenge. We still find ourselves accepting assumptions passed along by clients about their audiences without thinking them through from the audience's perspective. Occasionally, we'll catch one another talking about the customer as a number, or a profile, or a concept instead of an actual human being. And we sometimes still realize that we have created a communications strategy or drafted content more intent on capturing what everyone within the company would like to communicate without much thought as to what audiences actually want or need to know.


Customer empathy is a goal we'll never claim to "master," because it requires constantly challenging ourselves to work as a team from the common place of the perspective of the customer, the employee, the journalist, or any other constituency. But we pride ourselves on holding it up as our rallying cry and our filter on a daily basis.


As all of our companies continue acclimating to the realities of today's communications environment, it's imperative that those of us who see listening and empathy as a critical determinant of organizational health make it a company priority. We must all ensure our daily work reflects these principles. And we have to spread that message, both vertically and horizontally, within our organizations (and, for those of us in professional services, inside those companies we work with).


It will likely be frustrating and occasionally disheartening, especially since it seems so deceptively simple. But it is vital work, not just for the sake of our companies but for those audiences we serve. Only when all employees, from the C-suite to the interns, work to truly understand the world from their customer's points of view can we truly call ourselves "customer-centric" and a "social business."





Sam Ford

Sam Ford

Sam Ford is Director of Digital Strategy at Peppercomm and co-author, with Henry Jenkins and Joshua Green, of Spreadable Media: Creating Value and Meaning in a Networked Culture

Sunday, April 21, 2013

The One Skill Most Leaders Lack


In Wired To Care: How Companies Prosper When They Create Widespread Empathy, Dave Patnaik illustrates how successful organizations practice empathy for the consumer in the way they do business. One such company is Herman Miller, which uses empathy to understand the customer and build better products. A company statement explains, “We gain empathy by engaging with nurses and other caregivers in multiple ways. Facility tours, focus groups, gaming sessions and job shadowing help us develop insight into the work of caregivers, to really understand what they do, what their workday is like.” The company then shares those experiences with product development teams through reports, hallway conversations and workshops.


 







Some people are gifted with a high empathy level while others struggle with the notion. If you or your business struggle, here are seven ways you can practice empathy on an organizational level:


1. Use outsight. Allot five to 10 minutes in your regularly scheduled meetings for everyone to quickly share what they have heard in the field about your product or service. It’s a good way to keep your ear to the ground to find out about customer issues that may otherwise not surface. Don’t wait until you hear a complaint to respond. Use all the knowledge you gain to engage with customers and let them know you care. Empathy engenders loyalty.


2. Build a culture of empathy. When empathy is not practiced within the organization—with all constituents—it’s impossible to expect it to happen with customers. Whitney Hess, a user experience consultant, talks about how designers, for example, focus their efforts on developing organizational empathy for the end-user, but neglect to do the same on their own home turf. As she put it, “They say you can’t truly love another before you learn to love yourself. Organizations are no different. If we don’t love and respect and admire the people we work with every day, we can’t collectively give our customers the love they deserve.” Empathy is an inside-out job.

RELATED: The Importance of Grace in the Workplace 


 

3. Know who you want to do business with. Entrepreneurs often start businesses without being fully aware of who they want to cater to. A company might start with a B2C model, only to find out in midstream that a B2B model is where they would have focused if they had done a proper analysis. Seth Godin writes, “… too often, we pick the product or service first, deciding that it’s perfect and then rushing to market, sure that the audience will sort itself out. Too often, though, we end up with nothing.” Whether you’re a real estate broker, a bowling alley investor, a yoga instructor or app developer, Godin adds, “in every case, first figure out who you’d like to do business with, then go make something just for them,” Are you targeting the right people? Do you fully understand their needs? If not, what can you do to change this?

4. Build empathy in your post-purchase policies. While everyone should be trained to use an empathetic approach at every touch point with the client, this is particularly important in your post-purchase policies. Make it easy for people to seek redress, if needed. How a customer is treated when things go wrong has an impact on whether or not the person continues to be your customer. For example, watch commission-based frontline employees who may treat a customer seeking a refund with less warmth than they did during the purchase. In Nice Companies Finish First: Why Cutthroat Management Is Over And Collaboration Is In, Peter Shankman shows how a focus on empathic service builds revenue. A customer-centric leader has a framework in place to quickly meet customer demands, puts a premium on what customers say and do, and changes what’s not working without looking back.

5. Write intelligible user manuals. We have all been through the annoyance and frustration of having to follow instruction booklets that tested our patience. Some are so badly written, in a rush to get the product out the door, that you would never know from the writing that the person actually followed the same instructions themselves. Putting yourself in the shoes of the manual reader is one small but impactful way to show empathy.


6. Take an empathy test. People generally know whether or not they have empathy. However, we often misjudge the extent of our empathy. If you need help to raise your self-awareness in this critical area, consider taking this free online Empathy Quotient test. To get feedback from your constituents on your empathy level, consider taking an emotional intelligence test

7. Empathy as a way of life. If you have children, there is probably no greater gift you can give them than to help them understand and practice empathy early on. Take an inspiration from this video showcasing how Japanese fourth grade students are taught empathy. Closer to home, we have Roots of Empathy, an organization that has been successful in developing empathy in children and decreasing aggression and bullying.

 

Bruna Martinuzzi is the founder of Clarion Enterprises Ltd., and the author of two books: Presenting with Credibility: Practical Tools and Techniques for Effective Presentations and The Leader as a Mensch: Become the Kind of Person Others Want to Follow.